Do your documents reflect well on your organisation?

SusanCarlowAvatar120x120Most of us have used a template in the past to create a presentation or start a document, and many of us are guilty of reusing the last great version of a document as a starting point instead of locating and using a template.  This pragmatic approach helps to avoid wheel reinvention and utilises the efforts of the clever person who created the file in the first place – however, the problem with reusing a last good version versus using a template is that your new file takes on any issues that existed in the original doc, and you could very likely be using out of date branding, terminology and styles.

Continue reading Do your documents reflect well on your organisation?

Prepare your business for Office 365

SusanCarlowAvatar120x120If you’re planning to move to Office 365, here are some things to consider that’ll help you prepare your business for life in the cloud. Continue reading Prepare your business for Office 365

Notifying others that you are out of the office

SusanCarlowAvatar120x120By Susan Carlow

Microsoft Outlook’s auto reply (AKA out of office assistant) is a convenient and easy to use tool that automatically notifies folk who email you when you’re out of the office and may not be able to read or reply to their message for a period of time. It’s particularly useful when you take leave or go on holiday. Continue reading Notifying others that you are out of the office

8 great tips for those that need to access work while out of the office

SusanCarlowAvatar120x120By Susan Carlow

If you have Office 365, you’re able to access your emails, calendar and documents from any device as long as you have an internet connection. So, if you travel far or stay close to home over these holidays, you can use a laptop, desktop, tablet or phone to access your work files and information. Continue reading 8 great tips for those that need to access work while out of the office

Managing Meetings using OneNote

SusanCarlowAvatar120x120Ahh…glorious OneNote. The more I use it the more I love it.

For some reason OneNote still seems to be a well-kept secret, but it shouldn’t be, as it’s a brilliant tool for research, planning and collaborating with colleagues and partners.

In this post I’m going to share how OneNote’s awesome digital note-taking features with Outlook integration promote super-efficiency around managing meetings.   Continue reading Managing Meetings using OneNote

Excel – Restricting editing in worksheets and workbooks

SharynAvatarBlog120x120There may be times when you have created a single worksheet or an entire workbook containing data that you do not want other users to be able to change.

By protecting a selection of cells, the entire worksheet or workbook you can feel confident you have minimised the risk of this happening. Continue reading Excel – Restricting editing in worksheets and workbooks

Don’t be fooled – protecting isn’t bullet-proof

SharynAvatarBlog120x120When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.

Why do I do this?  Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file.  Not true!  Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Continue reading Don’t be fooled – protecting isn’t bullet-proof

Are you endangering the privacy of your clients and team members?

SharynAvatarBlog120x120I once paid a lawyer to draft a legal agreement for my business.  The document was fabulous and given to me as a Microsoft® Word file so that I could easily add additional information each time I used the document.  When I received the file I noticed that the document’s metadata (hidden properties) held the name of another law firm, not the law firm that this document had been sent from.  Not a good look at all.

How did this happen?  Simple.  My document was a copy of a document from another law firm.  When the copy was made, possibly using File, Save As, the document’s metadata was carried over into my file.  The lawyer may not have been aware that Word files store metadata, information that can reveal details of the author and organisation from which it originated.  Even though my lawyer had indeed drafted the document, the original template of the file had been created at another law firm.  So even though it was his work, it looked as though it had originated elsewhere. Continue reading Are you endangering the privacy of your clients and team members?

Excel – 5 Paste tips that will save you HEAPS of time

SharynAvatarBlog120x120Ever wondered what the most used command is in Excel?

I have. In fact a few years back I searched for the answer on Google.  I had thought that the answer would surely be ‘Undo’, especially when I think about how often I use the fabulous Ctrl + Z key combination. Amazingly I found a page (which sadly I’m unable to find now) that claimed that Undo wasn’t the most used…it was Paste, Ctrl + V. Continue reading Excel – 5 Paste tips that will save you HEAPS of time