Why do I do this? Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file. Not true! Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Continue reading Don’t be fooled – protecting isn’t bullet-proof
I once paid a lawyer to draft a legal agreement for my business. The document was fabulous and given to me as a Microsoft® Word file so that I could easily add additional information each time I used the document. When I received the file I noticed that the document’s metadata (hidden properties) held the name of another law firm, not the law firm that this document had been sent from. Not a good look at all.
How did this happen? Simple. My document was a copy of a document from another law firm. When the copy was made, possibly using File, Save As, the document’s metadata was carried over into my file. The lawyer may not have been aware that Word files store metadata, information that can reveal details of the author and organisation from which it originated. Even though my lawyer had indeed drafted the document, the original template of the file had been created at another law firm. So even though it was his work, it looked as though it had originated elsewhere. Continue reading Are you endangering the privacy of your clients and team members?
I recently ran a PowerPoint course for a Sales Team. One of the biggest challenges they had was updating their existing presentations (which were large and extremely comprehensive) to the new company template. Their organisation had recently re-branded and they had been asked to ensure ALL presentations to clients were using the new template.
Before I arrived it had been a cutting and pasting frenzy. Apparently it had been taking forever and had caused a few people to become very stressed.
Within a few minutes I had them laughing at how easy it was. Continue reading PowerPoint – updating your presentation with your company template
PROBLEM: wasting time trying to cover up graphics that are pulled through from the Design template and displayed on individual slides.
SOLUTION: learn how to hide background graphics in PowerPoint. Continue reading PowerPoint – Hiding background graphics
SOLUTION: quickly change the text typed in capitals back to the proper case without having to retype it.
SOLUTION: create multiple presentations from the one PowerPoint file. Continue reading PowerPoint – One presentation for different audiences
PROBLEM: Wasting time creating multiple copies of the same chart so that the audience sees each data series introduced individually. For example, data for Week 1 is displayed on one slide then the data for week 2 is added on the next slide…and so on.
SOLUTION: quickly add animation to a Chart in PowerPoint. Use animation to display elements as required. Continue reading PowerPoint – Add animation to elements of a Chart
SOLUTION: Gain more screen “real-estate” by changing your display settings. Continue reading Office – Changing the screen to gain more screen real estate
SOLUTION: Take control and easily knock wayward shapes back into line. Note: check out the tip on nudging – it’s fabulous! Continue reading PowerPoint, Word, Excel – nudging shapes so that they align nicely
SOLUTION: make a PowerPoint presentation interactive. Excellent for trade show presos and presentations that your audience will view at their desk.