Most of us have used a template in the past to create a presentation or start a document, and many of us are guilty of reusing the last great version of a document as a starting point instead of locating and using a template. This pragmatic approach helps to avoid wheel reinvention and utilises the efforts of the clever person who created the file in the first place – however, the problem with reusing a last good version versus using a template is that your new file takes on any issues that existed in the original doc, and you could very likely be using out of date branding, terminology and styles.
If you’re planning to move to Office 365, here are some things to consider that’ll help you prepare your business for life in the cloud. Continue reading Prepare your business for Office 365
Sending Christmas cards to your valued customers is a lovely gesture, but hand-writing the envelopes is a killer. Creating a mail merge to labels from your customer database can save you (and your hand) a lot of pain. Continue reading Word – merging a list of names and addresses to labels
Why do I do this? Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file. Not true! Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Continue reading Don’t be fooled – protecting isn’t bullet-proof
I once paid a lawyer to draft a legal agreement for my business. The document was fabulous and given to me as a Microsoft® Word file so that I could easily add additional information each time I used the document. When I received the file I noticed that the document’s metadata (hidden properties) held the name of another law firm, not the law firm that this document had been sent from. Not a good look at all.
How did this happen? Simple. My document was a copy of a document from another law firm. When the copy was made, possibly using File, Save As, the document’s metadata was carried over into my file. The lawyer may not have been aware that Word files store metadata, information that can reveal details of the author and organisation from which it originated. Even though my lawyer had indeed drafted the document, the original template of the file had been created at another law firm. So even though it was his work, it looked as though it had originated elsewhere. Continue reading Are you endangering the privacy of your clients and team members?
Many users of Office 2010 ask me how they can open two Excel or Word files at the same time and view them in separate windows, one on each screen. Continue reading Excel and Word 2010 – How do I open two files and view them in separate windows?
For example, if I wanted to set my Hanging Indents to 1.25cm I know for a fact I would be lost if my measurement settings were only being displayed in inches. Continue reading Word – How to change measurements from inches to centimetres
PROBLEM: When you enter a post code that has a leading 0 (zero), e.g. 0642, you see only the last 4 digits, not the leading zero. This is especially frustrating when using an Excel file in a Mail Merge!
SOLUTION: learn how make the 0 stay!
SOLUTION: Save yourself HUGE amounts of time…learn the shortcuts! Continue reading Word – shortcuts for working in Tables
SOLUTION: quickly change the text typed in capitals back to the proper case without having to retype it.