Category Archives: Word

Don’t be fooled – protecting isn’t bullet-proof

SharynAvatarBlog120x120When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.

Why do I do this?  Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file.  Not true!  Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Continue reading Don’t be fooled – protecting isn’t bullet-proof

Are you endangering the privacy of your clients and team members?

SharynAvatarBlog120x120I once paid a lawyer to draft a legal agreement for my business.  The document was fabulous and given to me as a Microsoft® Word file so that I could easily add additional information each time I used the document.  When I received the file I noticed that the document’s metadata (hidden properties) held the name of another law firm, not the law firm that this document had been sent from.  Not a good look at all.

How did this happen?  Simple.  My document was a copy of a document from another law firm.  When the copy was made, possibly using File, Save As, the document’s metadata was carried over into my file.  The lawyer may not have been aware that Word files store metadata, information that can reveal details of the author and organisation from which it originated.  Even though my lawyer had indeed drafted the document, the original template of the file had been created at another law firm.  So even though it was his work, it looked as though it had originated elsewhere. Continue reading Are you endangering the privacy of your clients and team members?

Excel and Word 2010 – How do I open two files and view them in separate windows?

SharynAvatarBlog120x120I love working with two screens! Having the ability to have more than one window fully visible is just such a pleasure.

Many users of Office 2010 ask me how they can open two Excel or Word files at the same time and view them in separate windows, one on each screen. Continue reading Excel and Word 2010 – How do I open two files and view them in separate windows?

Word – How to change measurements from inches to centimetres

SharynAvatarBlog120x120If you are familiar with working in centimetres, not inches, it can be a tad frustrating if Word is displaying measurement settings in inches.

For example, if I wanted to set my Hanging Indents to 1.25cm I know for a fact I would be lost if my measurement settings were only being displayed in inches.  Continue reading Word – How to change measurements from inches to centimetres

Excel – Retaining a leading 0 (zero) when entering Post Codes – great for mail merging

SharynAvatarBlog120x120PROBLEM: When you enter a post code that has a leading 0 (zero), e.g. 0642, you see only the last 4 digits, not the leading zero.  This is especially frustrating when using an Excel file in a Mail Merge!

SOLUTION: learn how make the 0 stay!

 

Continue reading Excel – Retaining a leading 0 (zero) when entering Post Codes – great for mail merging

Office – Changing the screen to gain more screen real estate

SharynAvatarBlog120x120PROBLEM: Needing more screen and less Ribbon (great for tablets).

SOLUTION: Gain more screen “real-estate” by changing your display settings. Continue reading Office – Changing the screen to gain more screen real estate

PowerPoint, Word, Excel – nudging shapes so that they align nicely

SharynAvatarBlog120x120PROBLEM: Have you ever tried to perfectly align a line of check
boxes or shapes?  It’s not easy!

SOLUTION: Take control and easily knock wayward shapes back into line.  Note: check out the tip on nudging – it’s fabulous! Continue reading PowerPoint, Word, Excel – nudging shapes so that they align nicely