Excel and Word 2010 – How do I open two files and view them in separate windows?

SharynAvatarBlog120x120I love working with two screens! Having the ability to have more than one window fully visible is just such a pleasure.

Many users of Office 2010 ask me how they can open two Excel or Word files at the same time and view them in separate windows, one on each screen. Continue reading Excel and Word 2010 – How do I open two files and view them in separate windows?

Excel – Paste a link and Paste Special transpose your data

SharynAvatarBlog120x120Without a doubt ‘Paste Link’ is one of the best time-saving features in Excel.  Linking information from one cell to another saves you from having to update data in several places.

Another fabulous time-saving feature is ‘Paste Special Transpose’. This allows you to copy a horizontal range and paste it vertically, or vice versa. An absolute gem.

But have you ever tried to use the two together?  It isn’t easy at all.  In this post I want to share a wee work-around that will allow you to use the Paste Link and Paste Special Transpose features together. Continue reading Excel – Paste a link and Paste Special transpose your data

PowerPoint – updating your presentation with your company template

SharynAvatarBlog120x120In this post I want to share with you how to update an existing presentation with your company template.

I recently ran a PowerPoint course for a Sales Team.  One of the biggest challenges they had was updating their existing presentations (which were large and extremely comprehensive) to the new company template.  Their organisation had recently re-branded and they had been asked to ensure ALL presentations to clients were using the new template.

Before I arrived it had been a cutting and pasting frenzy.  Apparently it had been taking forever and had caused a few people to become very stressed.

Within a few minutes I had them laughing at how easy it was. Continue reading PowerPoint – updating your presentation with your company template

Word – How to change measurements from inches to centimetres

SharynAvatarBlog120x120If you are familiar with working in centimetres, not inches, it can be a tad frustrating if Word is displaying measurement settings in inches.

For example, if I wanted to set my Hanging Indents to 1.25cm I know for a fact I would be lost if my measurement settings were only being displayed in inches.  Continue reading Word – How to change measurements from inches to centimetres

Excel – Using VLOOKUP to compare two lists

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Years ago the Training and Development manager of a large organisation invited me to spend some time in their Accounts department in order to observe how the Accounts team dealt with their day-to-day tasks. My job was to report on any process that could be improved using Microsoft® Excel.

I’ll always remember asking one of the team (a “just-out-of-school” new recruit) what he was working on after I’d observed him sitting with a red biro and a ruler, diligently drawing red lines on 2 separate sheets of paper. It turned out he was trying to reconcile a customer’s account. Continue reading Excel – Using VLOOKUP to compare two lists

Excel – Retaining a leading 0 (zero) when entering Post Codes – great for mail merging

SharynAvatarBlog120x120PROBLEM: When you enter a post code that has a leading 0 (zero), e.g. 0642, you see only the last 4 digits, not the leading zero.  This is especially frustrating when using an Excel file in a Mail Merge!

SOLUTION: learn how make the 0 stay!

 

Continue reading Excel – Retaining a leading 0 (zero) when entering Post Codes – great for mail merging