Tag Archives: Administration

Do your documents reflect well on your organisation?

SusanCarlowAvatar120x120Most of us have used a template in the past to create a presentation or start a document, and many of us are guilty of reusing the last great version of a document as a starting point instead of locating and using a template.  This pragmatic approach helps to avoid wheel reinvention and utilises the efforts of the clever person who created the file in the first place – however, the problem with reusing a last good version versus using a template is that your new file takes on any issues that existed in the original doc, and you could very likely be using out of date branding, terminology and styles.

Continue reading Do your documents reflect well on your organisation?

Notifying others that you are out of the office

SusanCarlowAvatar120x120By Susan Carlow

Microsoft Outlook’s auto reply (AKA out of office assistant) is a convenient and easy to use tool that automatically notifies folk who email you when you’re out of the office and may not be able to read or reply to their message for a period of time. It’s particularly useful when you take leave or go on holiday. Continue reading Notifying others that you are out of the office

8 great tips for those that need to access work while out of the office

SusanCarlowAvatar120x120By Susan Carlow

If you have Office 365, you’re able to access your emails, calendar and documents from any device as long as you have an internet connection. So, if you travel far or stay close to home over these holidays, you can use a laptop, desktop, tablet or phone to access your work files and information. Continue reading 8 great tips for those that need to access work while out of the office

Managing Meetings using OneNote

SusanCarlowAvatar120x120Ahh…glorious OneNote. The more I use it the more I love it.

For some reason OneNote still seems to be a well-kept secret, but it shouldn’t be, as it’s a brilliant tool for research, planning and collaborating with colleagues and partners.

In this post I’m going to share how OneNote’s awesome digital note-taking features with Outlook integration promote super-efficiency around managing meetings.   Continue reading Managing Meetings using OneNote

Don’t be fooled – protecting isn’t bullet-proof

SharynAvatarBlog120x120When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.

Why do I do this?  Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file.  Not true!  Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Continue reading Don’t be fooled – protecting isn’t bullet-proof

Outlook – Turn off the new mail desktop alert

SharynAvatarBlog120x120PROBLEM: when an Outlook email alert notifies us of new mail we often read the message and reply to it later. The problem is we’re reading (and thinking about) those messages twice.
SOLUTION: save time by dealing with the email once!  To avoid temptation turn the email alert off!

Continue reading Outlook – Turn off the new mail desktop alert

How to prove training is an investment, not a cost – ROI

ThumbnailYou may have heard the wee story about the business owner who went to his training manager and said, “Bill, I need to cut costs. How much does it cost us to run staff training courses every year?” Bill replies, “Boss, I think you need to ask yourself what it will cost us if we don’t run training courses every year”! Continue reading How to prove training is an investment, not a cost – ROI